Please read this information carefully before registering. By submitting your registration, you acknowledge that you have read, understood, and agree to all program policies, procedures, tuition, and fee requirements. If you have any questions before registering, please contact the Business Office at 603-236-7900 ext. 455 or karla.hubbard@windhamacademy.org.

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Program policies are reviewed annually and may be revised as needed. Families will be notified of any material changes during the school year.

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Program Director: Kayla Koster 

Email: extendedcare@windhamacademy.org

Please contact Ms. Koster for unrelated billing questions.

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Morning Care (held in MPR room - Door E)
(not available during delayed openings, closures or breaks)

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7:15 a.m. – 8:20 a.m.

Students may arrive anytime during Morning Care hours. At 8:20 a.m. students are given direction to proceed to their classrooms.

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Cost & Payment Options - Billed on a monthly basis
A day is defined as any day a child attends Morning Care, regardless of arrival time.

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Full time - Up to 5 days/week

• $150/month for the first child

• $80/month for each additional child

 

Part-time - Up to 10 days/month

• $90/month for the first child

• $50/month for each additional child

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Drop-In Care (Occasional Use)*

• $10/day for the first child

• $5/day for each additional child

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*Drop-In Morning Care Billing Policy: Families enrolled in the Drop-In option will be billed based on actual attendance. Drop-In charges are not converted to the monthly tuition rate, regardless of the number of days attended. (For example, a student attending 18 days in one month at the $10 drop-in rate will be billed $180.) Families who anticipate regular attendance should consider the monthly tuition option, which offers greater savings. 

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Aftercare
(not available during early releases, closures or breaks)

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3:15 p.m. – 6:00 p.m.

 

Cost & Payment Options - Billed on a monthly basis

 

Full-Time (4-5 days/week)

• $375/month for the first child

• $325/month for each additional child

 

Part-Time (3 days per week)

• $325/month for the first child

• $275/month for each additional child

 

Part-Time Lite (1-2 days per week)

• $275/month for the first child

• $225/month for each additional child

 

NEW!  Emergency Drop-in Care $25/day*
Emergency Use Only - subject to staffing and availability

Families must register through Alma for the drop-in option before it can be used. Students who are not picked up by 3:30 p.m. will automatically be placed in Aftercare and charged the drop-in rate, even if they are not pre-registered. 

 

*Emergency Drop-In Billing Policy

Families enrolled in the drop-in option will be billed based on actual attendance. Drop-in Care is intended for emergency or occasional use only. The $25 daily rate applies regardless of departure time.

⚠️ LATE PICK UP WARNING: Students who are not picked up by 3:30 p.m. will automatically be placed in Aftercare and charged the $25 daily rate, regardless of the length of time care is used. The first invoice will incur a non-refundable $20 Platform Fee.

 

Sign In/Out Procedure

 

All children must be signed in/out of our programs on the iPads provided.

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To ensure accurate record-keeping and student safety, please use full names and avoid abbreviations.

• ❌ Incorrect: Sign-In: Jane | By: Mom

• ✅ Correct: Sign-In: Jane Scholar | By: Sara Scholar

 

Registration

Registration opens on July13th through Alma. Simply login to Alma, select your child and click on Tuition Plans. Then select the plan you want. Do this for each child.​

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Windham Academy does not charge a registration fee for the Morning Care and Aftercare programs. However, Alma charges a non-refundable $20 Platform Fee per child, which will appear on your first invoice. This fee is assessed by Alma to process your enrollment and cannot be refunded by Windham Academy.

Families registering for both Morning Care and Aftercare during the same enrollment session will be charged only one $20 Platform Fee per child if the combined Morning Care/Aftercare enrollment option is selected. 

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Note: Registering for Morning Care and Aftercare separately will result in an additional $20 Platform Fee. Because these fees are charged directly by Alma, Windham Academy is unable to issue refunds for duplicate Platform Fees resulting from separate registrations. Please review your enrollment selections carefully before submitting your registration. 

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Billing

Billing is processed through Alma and begins on August 10th and continues through May 10th. Monthly tuition is calculated based on the annual school calendar and divided into ten equal monthly payments (August through May). Tuition is not prorated based on attendance or the number of school days in any given month. Monthly tuition reserves your child's place in the program and is not based on actual attendance. Please select the enrollment option that best reflects your anticipated usage. 

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Refunds, Changes & Withdrawals

Families must provide at least 30 days' written notice before changing enrollment or withdrawing from the program.

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No refunds will be issued unless a minimum of 30 days' notice is provided. Any approved refund will be prorated based on the effective date of the change or withdrawal following the 30-day notice period.

There are no refunds, credits, or reductions in tuition for absences, vacations, illness, school closures, or suspensions from the program.

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Schedule Changes

Families are responsible for notifying the school of any changes to their child's regular Morning Care or Aftercare schedule in PickUp Patrol. Failure to do so may result in delays in locating a student or unnecessary Drop-In charges. 

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Late Payments/Outstanding Balances

Invoices are due upon receipt unless otherwise noted. Families are responsible for ensuring that all balances are paid by the due date.

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Accounts with outstanding balances that remain unpaid for more than 30 days may be assessed a $25 late fee per month until the balance is paid in full.

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Students with accounts that are more than 30 days past due may not attend Morning Care or Aftercare until the outstanding balance has been paid in full or acceptable payment arrangements have been approved by the Business Office. 

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Windham Academy reserves the right to deny participation in the Morning Care Program, Aftercare Program, and any other fee-based school services for families with delinquent accounts. The school may also require prepayment for future services and reserves the right to withhold registration for future programs until all outstanding balances have been resolved.

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Questions on Registration?

Please contact the Business Office
Phone: 603-236-7900 ext. 455
Email: karla.hubbard@windhamacademy.org